How to Send Gmail With a Read Receipt

Want to learn near setting upward email read receipts and how to apply them?

"Read receipts" is a helpful feature that notifies you when a recipient reads your email. In this commodity, I'll show you how to use Gmail's read receipts in a step-by-footstep approach with screenshots.

I will also requite you a far easier alternative to rail your electronic mail opens and overcome the limitations of read receipts! If yous don't accept a One thousand Suite account (Google business), this is the choice for yous!

Here's what we'll cover:

Use the links below to spring to a particular section:

1. What Are Read Receipts?
2. What Gmail Accounts Can Request Read Receipts?
3. How to Ready Up Read Receipts in Gmail (Footstep-by-Step Approach)
4. iv Issues with Gmail'south Read Receipts
5. Better than Read Receipts: Using GMass to Track Opens and Clicks

What Is a Gmail Read Receipt?

Read receipts are notifications informing you that a recipient has opened your e-mail. Because they track successful email delivery, they're incredibly helpful to salespeople or marketing folks sending outreach emails. If you receive a read receipt, it means that your email reached and engaged the right person.

However, all business organization e-mail users of Thou Suite can also apply read receipts to send fewer emails and reduce unnecessary follow-up calls. For instance, say yous've sent an email that needs an RSVP from a recipient. Unfortunately, you oasis't received a response yet.

Why haven't you received a respond?

Was in that location something wrong with the email commitment? Did it go into spam?
Was the message left unread?

Read receipts can help confirm this.
If yous receive a read receipt from them, you'll know that your email was opened.

They simply forgot to respond.
You can now craft a polite follow-upward email, reminding them to RSVP.

Important Terms

Before I testify you how to employ read receipts, let me clarify two terms I'll oftentimes be using:

1. Requesting Receipts – when you lot transport an email and add together the read receipts feature to it, this is termed equally requesting receipts. Your e-mail recipient can so mark your email as "read" once they've opened your email.
2. Returning Receipts – sometimes, y'all'll receive an email from a sender that asks you to confirm that you lot've read it. Confirming this is termed every bit returning receipts.

What Gmail Accounts Tin can Request Read Receipts?

Unfortunately, personal Gmail accounts (accounts that terminate in @gmail.com) can't use Gmail's read receipts characteristic.

Gmail allows read receipts only for Thousand Suite (formerly, Google Apps for Work) accounts.

So if you have just a personal Gmail account, here's how to use GMass to runway email opens and clicks.

What are G Suite accounts?
Piece of work or schoolhouse accounts (ending in @companyname.com or @schoolname.edu) that subscribe to Gmail are G Suite accounts. The ambassador of an arrangement'due south G Suite business relationship tin can allow users in that organization to asking or return receipts.

If a G Suite ambassador enables read receipts in Gmail, all e-mail addresses allowed by the admin can send and render receipts. Nevertheless, the admin can brand the return receipts characteristic optional. In this example, Gmail will inquire users if they desire to send a read receipt when they open an email.

How to Fix Up Read Receipts in Gmail (Step-by-Footstep Approach)

Now that I've covered what read receipts are, let me show you:

• How to set up read receipts every bit a Gmail web business relationship administrator
• How to asking a read receipt in Gmail
• How to send a read receipt in Gmail

How do you plough on read receipts?

Here'southward a footstep-by-step guide to set-up read receipts in a Chiliad Suite administrator account:

Stride i

Log in to your K Suite account from a browser.

Pace 2

From the Google Admin console dwelling folio, click on the Main Menu (3 vertical lines icon at the top left of the window).

Then, follow this path: Apps > 1000 Suite > Gmail .

This path volition accept you to the screen below. So click on User Settings.

Footstep three (Optional – only required if you manage multiple organizations)

Earlier clicking on settings, click on the Organizations list on the left side of your panel. Select the organizational unit in which you want to fix read receipts.

If yous don't have sub-organizations in your console, proceed to the side by side footstep.

Stride 4

Click on Email Read Receipts to enable or disable the read receipts characteristic for your users.

In one case you've clicked the department, yous'll have the following options to choose from:

1. Do not permit email read receipts to exist sent
   This selection disables the requesting and returning of read receipts for users in your organization.
2. Allow email read receipts to be sent to all addresses in my organization equally well every bit the whitelisted email addresses
   Select this option to enable your M Suite users to request and receive read receipts in Gmail. Yous tin can too allow specific external addresses to request and receive read receipts from your G Suite users.
3. Prompt the user for each read receipt asking
   This lets Gmail ask users if they want to transport a read receipt or non. You tin can uncheck this box to send and receive read receipts automatically.
4. Allow email read receipts to exist sent to whatsoever email address
   Select this pick to enable requesting and returning of read receipts from whatsoever e-mail ID (within or exterior your organization). In this case, a user is always prompted with a read receipt asking.

Footstep 5

Click the Save button at the bottom of your panel to apply these changes.

Note – Information technology takes about an hour for these changes to apply to each user account. Changes tin can be tracked from the Admin console audit tab (they can be accessed from Reports on your Admin Home screen).

How to Request a Gmail Read Receipt

A user tin request a read receipt only after their G Suite admin has enabled it. Here's a step-by-pace guide on how to asking a Gmail read receipt when y'all send an e-mail:

Step ane

Log in to your Gmail account and click the Compose button to open up the Compose window.

Step 2

Add recipients to the required fields of the new e-mail and compose the Subject area and Body.

Step 3

Click More options (3 vertical dots icon at the bottom correct of the Compose window) and click Request read receipt.

Step four

Add together your email signature and click Send to ship the email message. When a recipient opens your email and clicks "yeah," you will receive an email notification stating who opened your email with a fourth dimension stamp (as shown in the image below).

How to Transport a Gmail Read Receipt

Your Gmail account may automatically send a read receipt based on the settings chosen by your arrangement. Even so, if you lot take to corroborate the receipt manually, Gmail prompts you with this read receipt request:

I or more senders in this chat have requested a read receipt.
Yous tin now cull to send a receipt or non.

This is what the pop-up looks like:

Note – If the recipient is using an IMAP server to read Gmail messages in electronic mail systems like Microsoft Outlook, the read receipt may exist sent automatically.

iv Problems with Gmail's Read Receipt Feature

1. Can't Be Used for Regular Gmail Accounts

The primary issue with Gmail's read receipts is that they can't be used with personal Gmail e-mail accounts. If you don't have a G Suite account, you lot'll have to use email marketing programs similar GMass to runway e-mail opens.

ii. Need the One thousand Suite Admin's Permission

Fifty-fifty if y'all're using a M Suite account, you demand the K Suite ambassador's permission to employ read receipts.

It doesn't matter whether you're using the Gmail web app on Chrome, Firefox, or the Opera browser. The aforementioned goes for the Gmail app for Android and iPhone — if the admin hasn't enabled read receipts, you can't use it.

three. No Guarantee on Receiving a Read Receipt

Sometimes, Gmail lets your electronic mail recipients determine if they want to send a read receipt to you.

And what tin can you lot do if they choose not to transport a read receipt notification?
Null.

There's no mode to verify that they've opened your email if they refuse to inform you.

4. Impractical for E-mail Marketers

Read receipts can be incredibly helpful for email marketing — theoretically! They could assistance marketers easily verify if their emails are being opened or non.

In reality, using Gmail to track this is impractical. Here's why:

1. In some cases, Gmail's read receipts have to be approved by the recipient. Unfortunately, nearly people receiving marketing emails won't carp to send you a read receipt. Instead, it could annoy them, and they might mark your message as spam!
2. Yous have to request a read receipt manually each time you lot transport an email. This tin be tiring when y'all take hundreds of emails to ship.
3. Gmail read receipts but piece of work when you address individual email IDs in the To and CC fields. You lot cannot use them with mailing lists.

A Better Approach: Using GMass to Runway Electronic mail Opens and Clicks

If you're looking for a far easier and more powerful way to rails email opens, GMass is the perfect Gmail extension for you!

What Is GMass?

GMass is a powerful, just uncomplicated, email marketing tool that lets you run e-mail campaigns from your Gmail inbox. Its powerful post merge capabilities accept made it a pop Chrome extension that's used by employees from Google, LinkedIn, Uber, and Twitter.

However, it is not aimed at email marketers alone.

The GMass app can also exist used by individuals and groups, similar schools and clubs, to send emails to their members from their Gmail client.

GMass's Avant-garde Email Reports and Analytics

GMass has a powerful Entrada Study for detailed breakdowns of your email statistics. It's automatically generated after sending an email campaign and summarizes all the core marketing statistics y'all need.

Yet, GMass's reports aren't your regular mail merge campaign reports.

Dissimilar other email services, GMass places your campaign reports inside your Gmail account itself. You won't have to open a carve up tool or window to come across information technology — all the data yous demand is in your inbox!

Let me show you lot how GMass'southward automated Campaign Reports assist you track email statistics.

A) Email Open up Tracking

The Gmail Problem

Although Gmail'southward read receipts assist you verify if your emails were opened, it sometimes depends on the recipient. Recollect, your recipient tin can always decline to send you lot a read receipt.

The GMass Solution

GMass'south campaign-level reports give you ii metrics to runway e-mail opens in real-time. Opening an e-mail triggers the automated download of a tracking pixel to measure opens. As GMass tracks email opens automatically, you lot won't have to worry virtually your recipient approval this or not.

Y'all can find these statistics in your Entrada Written report nether:

1. Unique Opens – the total number of email IDs that have opened your email. But what if a recipient opens your email multiple times?
   Don't worry, just the number of unique recipients who opened your email is tracked. Whenever someone opens an electronic mail for the second time, it won't prove upwardly on this report.
2. Didn't Open – the total number of email IDs that have NOT opened your email.

Additionally, whenever a recipient opens your email, a notification is added to the GMass Reports > Opens characterization in your Gmail inbox. This makes tracking your electronic mail opens a cakewalk!

B) Email Link Tracking

The Gmail Problem

The Gmail client doesn't allow you track the number of link clicks in your Gmail messages.

Why does link tracking matter?
Without link tracking, you lot won't know how many recipients are engaging with the content in your email. They could just open your mail and ignore everything it contains.

The GMass Solution

GMass's mail service merge campaigns can accurately track link clicks in your emails. When someone clicks on a link in your email, a mention is added to the GMass Reports > Clicks label in your Gmail inbox. The following metrics are tracked:

• who clicked your links
• the click rate per link

With GMass's link tracking, it becomes incredibly like shooting fish in a barrel to measure out your subscriber engagement.

Yous tin can find this statistic in the report under:

Unique Clicks – the total number of unique email IDs that clicked at least ane link in your electronic mail.

This click tracking characteristic can be used to track links and determine the most attractive ballast texts in your emails. For more information on click tracking with GMass, click hither.

C) Replies, Bounces, and Blocks

The Gmail Problem

The Gmail customer cannot track bounces, replies, block-notifications, and other types of email replies. This is an event as you can't measure e-mail variables like:

• Did the emails reach the intended contacts?
• Which responses require your immediate attention?
• What e-mail IDs are incorrect?
• Who needs to exist removed from the mailing listing?

The GMass Solution

GMass, notwithstanding, automatically organizes and tracks replies to your Gmail messages using its Automobile-Reply Direction feature.

GMass's Entrada Report summarizes answer stats under:

1. Replies – the total number of email addresses that replied to your campaign.
2. Bounces – the total number of emails that came dorsum as undeliverable because the address is invalid.
3. Blocks – the total number of emails that came dorsum every bit undeliverable because the address rejected your email as spam.

After you've sent an electronic mail campaign via GMass, all replies, bounces, and blocks to your campaign are categorized under these labels. Whenever you need to take stock of your responses, look at these stats for all the information you demand.

D) Mass Emailing

The Gmail Problem

It's highly impractical to rely on Gmail's read receipts when y'all're sending hundreds of emails.

Why?

You'll accept to request a read receipt manually each time y'all ship an email. Plus, you'll have to send each recipient a divide email for the read receipts to work. That is going to have forever!

The GMass Solution

GMass, notwithstanding, automates and streamlines this service. It uses open tracking, click tracking, and auto-reply management to generate accurate reports on all emails that you lot transport.

You won't have to lift a finger — GMass does it all for you lot!

iii More Ways GMass Increases Open and Conversion Rates

In addition to its powerful entrada reports, GMass has tons of other solutions for your email sending needs.

ane. Automatic Follow-Ups

What do you do if a recipient doesn't respond to an of import email?

You send follow-up emails equally reminders.

But what if you have to send reminders to hundreds of people?
Doing that manually is impossible!

However, with the GMass browser extension, you won't have to do all that transmission piece of work.

Instead of manually following upwards on each email – GMass automates it for you lot!

GMass has an automated email follow-up service for your campaigns. It lets you customize everything about these follow-up reminders such as:

• The number of follow-ups you lot send to each recipient.
• Each follow-upwards message.
• The time gaps between follow-ups for a recipient.

Click here for a detailed guide on automatic follow-ups in GMass.

2. Personalization

If you desire to boost your conversions, yous'll have to personalize your emails.

You'll have to address a recipient by their proper noun or reference their visitor to increase your chances of receiving a favorable answer.

Why?
Personalizing your emails makes them more than relevant to your recipients.

Think about it.

What would yous rather receive?
A generic, bland email or one that's advisedly personalized and addresses your needs?

Merely you can't manually personalize hundreds of emails at a time, right?

Luckily, GMass offers you an automatic personalization service to streamline this process. Yous get features such equally:

1. 1. Auto First-Name Detection – GMass auto-detects a person'south kickoff name from their electronic mail address and automatically inserts information technology in your email.
   2. Customize links and URLs – yous can include customized links and URLs for each recipient in your emails.
   3. Include a personalized image – GMass lets you add together a unique image for each recipient in your campaign.
   4. Personalize unabridged paragraphs – you can automatically customize large blocks of text on a person-by-person ground in your Gmail messages.

3. Interruption Gmail'southward Sending Limits

Did you lot know that your Gmail web business relationship has an email sending limit?

You can send only 500 emails every 24 hours using a Gmail account, while you lot can send upwards to 2,000 emails every 24 hours with a G Suite account.

The GMass browser extension, however, allows you to featherbed this limit when sending emails that aren't time-sensitive.

With GMass, you tin send upwards to 10,000 emails at a fourth dimension!

How?
The tool automatically distributes these emails over several days based on your Google account'south sending limit.

For example, say yous're sending an e-mail to 6,000 addresses from a G Suite account. When you lot click the GMass button, two,000 emails are sent immediately. The side by side 2,000 are sent 24 hours later, and the concluding 2,000 will exit 48 hours later. This way, you won't have to log in for three successive days to send all your emails.

Conclusion

Gmail'south read receipts weren't designed equally a reliable method for tracking email stats. If you're looking for a comprehensive email tracking app, why not try out the GMass Gmail extension instead?

The tool has everything you need to rapidly send, manage, and track your emails in seconds. Download the GMass Chrome Spider web plug-in today and endeavour it out for costless!

Ajay is the founder of GMass and has been developing e-mail sending software for 20 years.

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Source: https://www.gmass.co/blog/gmail-read-receipt/

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